If you are in the process of planning an office move or your business is closing down, it is vital that you are aware of the many documents that you have that contain personal and sensitive information about your employees, suppliers, and customers. These are both scenarios where the best course of action is to work with a trusted shredding provider in Ireland to help you securely dispose of old documents in a timely and efficient manner, meeting all GDPR and regulatory compliance in the process.
Why Office Moves Pose a Data Security Risk
Moving to a new office is a large undertaking with many challenges. It provides you with the perfect time to clear the decks and get rid of those old files and folders and the business documents that have been piling up around the office. Once you’ve moved into the new premises and your staff are returning to the office, a one-time shredding service helps to efficiently destroy documents through secure shredding. This provides a high level of data security, as moving offices with large quantities of documents that may contain personal, financial, and sensitive information about clients, employees, and suppliers, puts that data at risk of criminals gaining control of it to use for identity theft and fraud.
How Secure Shredding Minimises the Risk
If you are considering shredding documents or disposing of old files manually, whether for an office move or as part of a digitisation process, you should be aware of the DIY shredding risks. It can be risky to manually shred old documents, especially within certain industries where sensitive information is regularly stored or as a one-off shredding project where there are large quantities of documents to destroy in one go. With compliance to adhere to and brand reputation to protect, why take the risk when you can work with a professional shredding service?
Meeting Compliance During Business Transitions
There are two major business transitions that provide challenges to your business in terms of data security – digitising your business and moving business premises. Both of these situations may require a clear-out of old documents and storage. The only way to ensure that you are compliant with GDPR and other industry-specific regulations relating to data security is to work with a secure document shredding service. By hiring a document shredding service, you can securely and efficiently destroy old documents that you don’t want to take with you to new business premises or that you’re clearing away as you digitise documents and processes. You’ll be given a Certificate of Destruction to prove that you’ve met date security regulations in the way in which personal data has been destroyed.
Choosing the Right Shredding Service for Office Changes
No matter the reasons behind your search for a professional shredding service, it’s important to consider a few different factors when choosing the company you’ll work with. To help you meet GDPR and regulatory compliance, you should work with a shredding company that provides you with a Certificate of Destruction to prove that your materials have been shredded at a secure location. Pulp understands the need for robust document destruction, and we can provide a regular on-site or off-site shredding service. We’ll also help you by providing some document preparation tips that make the entire process more efficient. This covers how to prepare documents for a one-off collection and how to train your employees in best practice for regular shredding (either on-site or off-site shredding) should you be moving to new premises rather than closing down or digitising your operation.
Conclusion
Whether your business is physically moving location, your business is closing down, or you are fully digitising and disposing of all physical documents and old literature that you have taking up space in your workplace, it’s important to dispose of said documents carefully. There are many challenges associated with storing old documents, and we can help you dispose of your old physical folders and storage with efficient and secure document shredding. Request a quote today and our friendly team will advise on the best approach to assist you. This could be a one-off shredding service (for those businesses that are closing down) or part of an on-going document shredding service to help you maintain robust GDPR compliance and a clean office space in your new location.
