A messy office is often an unproductive workplace. If your business is suffering from a clutter problem with piles of notebooks and folders, confidential information and client data lying around, a good way to clear things up and push forward with renewed vigour is to employ the services of a professional shredding service such as Pulp. Decluttering your office and implementing a routine that keeps desks tidy and better looks after the GDPR of the data you collect, process, and store, will help your business to be more effective moving forward.
The benefits of a professional shredding service to declutter your office
There are many different types of documents for shredding that professional shredding services will include as part of a regular visit to your workplace. Some companies prefer an on-site shredding service that destroys physical documents at your place of work, whereas others prefer a pick-up service where your paper waste is picked up on a regular basis and securely destroyed at a different location and a Certificate of Destruction is provided to prove your documents have been destroyed.
The benefits of working with a confidential shredding service to declutter your business space include:
Secure data destruction
A professional shredding service ensures that any document that you put forward will be extensively destroyed, protecting your business from potential data breaches and the possibilities of identity theft.
Regulatory compliance
GDPR and industry-specific regulations mean that businesses must destroy certain types of physical documentation in a specific and timely manner. Failure to do so could lead to fines and other legal issues that could damage the brand reputation.
Environmentally-friendly
The best confidential shredding companies recycle shredded paper. This can go a long way to boosting your company’s green credentials, reducing your carbon footprint and making your brand more attractive to potential customers and employees.
Efficiency
Outsourcing your confidential shredding frees up time for your employees and your resources, which gives more time for focus on your core services. Manual shredding takes up time in the regular practice and training.
What about digital data?
Modern businesses not only have physical documents that require destroying, but there is always digital data and devices that fall under the same regulatory compliance for GDPR. Digital data is created and stored on various applications and devices, such as hard drives, USB sticks, smartphones, DVDs and CDs. There are various ways that digital media is destroyed effectively, including mechanical destruction of the storage device in question, degaussing magnetic storage media to wipe files, and software wiping to completely overwrite existing data.
How to maintain a decluttered workspace
Once you have a cleaner environment to work in, it is important to maintain that feeling. Hiring the services of a confidential shredding service is one way to ensure this, implementing a regular shredding service that keeps your workspace clear from clutter and all confidential waste destroyed within a timely manner. All you need to do is make sure you prepare your documents for shredding and have it ready in a locked waste bin ready for collection. Aside from this, encourage your employees to have a clean desk, educate your staff on the benefits of document destruction and recycling shredded waste, and stay on top of your physical and digital media.
Confidential shredding services provide a much-needed process for businesses that suffer from clutter. For many businesses there are plenty of paper documents created every single day. It doesn’t take long for piles of paper to build up or old documents and folders taking up prime space in offices and storage facilities on site. Decluttering your workspace, offering a cleaner, more effective working environment for your employees and ensuring GDPR is adhered to, makes a big difference to the organisation. Work with Pulp for a regular shredding service that helps you maintain a clutter-free environment that helps you push forward as a company.
