Finding your company data, client and employee information has been breached is costly in terms of reputational damage and the potential fines when facing GDPR. Alongside these data threats, for physical documentation and paper created on a daily basis in every type of workplace, there is a challenge to dispose of paper in the most secure and environmentally-friendly way. On-site shredding from a professional shredding company gives you complete peace of mind that the data that your company produces is disposed of safely.
Understanding Comprehensive Shredding Solutions
A comprehensive, confidential shredding service provides a thorough process that securely destroys sensitive documents to ensure that the data and information present (whether on physical paper documents or digital materials) is permanently erased and cannot be reconstructed. Utilising a professional shredding service makes sure that documents are never forgotten about, and the latest techniques and processes are used to destroy the information.
Types of Shredding Services for Businesses
The following are different types of shredding services that businesses can choose from:
On-site vs. Off-site Shredding
On-site shredding is performed on site, destroying the documents immediately and lowering the risk of documents slipping through the net. Off-site shredding, however, allows for regular collection and destruction of documents off site, offering less disruption to your workplace.
Scheduled Shredding Services
For a business that creates a lot of confidential waste, hiring a regular shredding service is perfect. Lockable waste storage keeps documents safe on site in between destruction dates. You can choose these to be weekly, fortnightly, or whatever works best for your business.
One-time Purge Services
A one-off shredding service is the best solution for businesses that have a large backlog of physical and digital data that requires destruction. This could be a room full of archive boxes that have been digitised, loose paper material that has built up over time, or bags of employee information that is no longer pertinent and must be removed from site securely.
Advanced Shredding Technologies
A good confidential shredding company is always looking at new technologies and techniques to improve the process. Preventing data breaches is vital, and the techniques used to destroy paper documents are better than ever before. Media destruction services are also vital in this regard, with confidential shredding including old hard drives, USB sticks, CDs and other digital hardware, as well as out of date employee handbooks, ID cards and other sign-in material.
Industry-Specific Shredding Needs
Every industry is unique and will have slightly different regulations relating to the information and data collected. There are strict regulations in industries such as healthcare, law, and finance. Adhering to GDPR and industry-specific regulations is vital for any business to avoid fines and reputational damage.
Choosing the Right Shredding Partner
When choosing a confidential shredding partner for your business it is important to look at a few factors. What do you need the shredding service for, how often do you require documents to be disposed of, and do you want to work with a company that offers sustainable options? The best shredding companies will offer certificates of destruction, helping you to meet regulations and compliance, and will offer a variety of services to meet your specific needs (on-site shredding vs. off-site shredding for example).
Sustainability and Shredding
When discussing confidential shredding practices, a modern business must also consider the environment alongside data breaches and storage challenges. If your business is focused on sustainability, choose a professional shredding service that recycles shredded paper and helps you to reduce waste, and in turn the carbon footprint of your company.
Conclusion
It is important for any modern business to find the best shredding provider to suit their needs. Working with a company that understands these challenges, uses modern shredding technologies and sustainable practices provides you with the best option for long-term shredding.
