Document shredding is an important part of every modern business. Data breaches and identity theft are of real concern for businesses in all industries, and handling sensitive data, and disposing of it in a timely and secure way, should be a priority. One way to be proactive and ahead of the challenges that your company faces in terms of sensitive documents and paper waste disposal is to install a secure document container that collects paper waste to be shredded by a professional service on a regular basis.
What is a secure shredding container?
Document shredding containers are placed in workplaces where sensitive documents require shredding. They are designed to be ultra-secure, with a locking mechanism that keeps out unauthorised users. Containers are durable and resistant to weather conditions and have a high-density bottom to prevent tipping over when full. Installing secure document shredding containers in a workplace is the safest way to protect sensitive information that must be destroyed securely.
The benefits of shredding containers for businesses
Secure collection containers provide the perfect solution to the challenges of paper waste in a workplace. The benefits of shredding using these containers include:
Data protection compliance
Collection containers securely store sensitive documents in between pick-up from a confidential shredding service for on-site or off-site destruction. This helps your business to meet all legal requirements for GDPR and industry-specific regulations.
Improved organisation
A clear shredding and waste policy makes your workplace function in a much more effective and organised way. Employees are trained and get into the positive habit of depositing confidential materials and document waste as soon as they are finished with them, promoting cleaner workstations and less instances of loose paper waste around the workplace.
Clear waste procedure
A single container, or a range of containers around the workspace, provides a clear journey for paper waste to be disposed of. This decreases the chances of paper being left on desks or in normal bins around the site, that could make it easier for a data breach to occur. Regular pick-ups from your confidential shredding service and a Certificate of Destruction provided to you, is the clear next step once paper waste has been removed off site.
Environmental responsibility
By partnering with a professional shredding service that shreds and recycles your paper waste, your company is boosting its green credentials and lowering the carbon footprint of the organisation.
Improve brand reputation
Your company brand could suffer reputational damage if you are involved in a single instance of a data breach, eroding customer trust and loyalty. If your company takes data security seriously, this will be reflected to your customers, potential employees, and investors. The same can be said for those looking to purchase from and work with a brand that is environmentally responsible.
How to ensure effective paper waste disposal
Ensuring that you maximise the effect of a secure container for paper waste is important. There are a few ways in which you can do this.
Train and educate staff
It is vital that your employees understand the importance of confidential shredding, including the various types of documents that should be placed in the secure containers. Implementing an effective shredding policy begins with education in the workplace.
Deposit waste immediately
Sensitive documents must be placed into secure containers as soon as they are no longer required. This significantly reduces the chances of it falling into the wrong hands or being misplaced.
Smart placement of containers
Where you place your secure storage containers for paper waste is important. If they are placed out of sight and out of the way, your employees are less likely to build the habit of disposing of paper waste immediately. Strategically place the containers where they can be seen and used, such as next to printers and workstations.
Collecting paper waste containers for shredding
The Pulp shredding service is a thorough one. We understand how important it is for our clients to have secure containers on site for paper shredding. What that means for you is it is incredibly easy to implement an effective shredding policy in the workplace. Train up your employees on the necessity of shredding documents that may contain sensitive information and data, ensuring they are in the habit of regularly disposing of paper waste in the assigned secure containers. This keeps all confidential waste secure in-between collection. You don’t have to worry about removing staples, paper clips, or other items, as we’ll do that for you. Request a quote today and we’ll arrange a consultation with you to help you implement the best shredding policy for your business.
